The spreadsheet is the Swiss Army knife of small business software. But using a spreadsheet to manage your expense reporting process is like using that little plastic toothpick to flip pancakes – you can do it, but would you?
Manually entering all of that data can be time-consuming and the ensuing errors can make financial reporting difficult. There’s also the pressure of paying employees on time, so they don’t end up being out of pocket. The process can be overwhelming for many companies and their employees; however, there is a better way to manage expenses.
Integrated travel and expense management solutions provider Concur has put together a simple White Paper with eight tips to help you put together a best-practice expense management process. The Concur White Paper helps to explain what the best practice actually is, and it provides advice on the easiest way to implement a new expenses management system, or to improve your current one. The eight tips in the White Paper expand on, amongst others, the following points:
- Create a company expense policy: All companies have an obligation to themselves and the ATO to ensure that expenses are genuine and appropriate.
- Simplify your expense reimbursement process: Complexity can lead to mistakes and employees are more likely to comply if the process is simple.
- Capture the right amount of relevant information: When it comes to details, the secret lies in the balance; ask for the right information, not a novel.
- Leverage technology and mobile devices: Make it easy to capture receipts and submit and approve expense reports while employees and managers are on the go.
These are just four of eight tips to consider when implementing or improving your expense management process. Click here to download the “8 Tips for a Best-Practice Expense Process” to read the other four. Concur has also included additional resources in the White Paper to help you optimise your expense process.