With the end of another financial year all but here, MYOB offers its 10 tips on how SME owners can review their current financial year results and proactively approach the next year.
1. Get professional help to know your business better
Don't wait to get to know your business better. If cash flow, taxation and forecasting aren’t your areas of expertise, contact an accountant with experience in your industry to help. They can immediately identify potential EOFY issues, such as incorrect transaction dates, foreign exchange rates or inventory anomalies, and these aspects can be monitored throughout the year.
2. Compare the current financial year against the previous year
Compare your 2011 tax year against previous years to pinpoint the positive and negative trends. When were your peak periods? How well did each of your products/services perform? Talk to a professional who can help identify which ones deliver the healthiest returns, re-evaluate your margins and loan terms, help you with managing cash flow, inventory and staying on top of debtors, and the like. They can even perform business benchmarking activities, comparing your performance against similar businesses.
3. Familiarise yourself with key compliance changes for the new financial year
Did you know the flood levy will no longer apply after July 1 and tax-free thresholds are changing? Are your systems prepared for the introduction of the carbon tax? If you operate a business in the building and construction sector, are your systems prepared for the annual reporting of contractor payments in 2013? Check out for MYOB’s advice on EOFY compliance changes.
4. Ensure your BAS and superannuation guarantee charge statements are lodged and paid by July 28
Be sure to pay your super guarantee contributions for the fourth quarter of 2012 by 28 July 2012. If you or your clients miss this deadline, you must submit aSuperannuation Guarantee charge statement to the ATO.
5. Take advantage of deductions, write-offs and rebates before June 30
Take action to scrap worthless stock, plant and equipment before June 30 by reviewing your asset register (which keeps track of your company equipment including items purchased, sold or disposed of). Consider holding off buying business assets until the new financial year, because the instant asset write-off increases from $1,000 to $6,500 from July 1. Conversely, there are several government initiatives valid only until the end of the financial year that allow business owners to write-off purchases for business. Maximise these in the current financial year by purchasing any such assets before the end of June. Contact your accountant to discuss what is available to you based on your business.
6. Write off bad debts before June 30
If any debts have been outstanding for more than 12 months and/or are considered non-recoverable, you may be able to claim a GST credit and write them off as an expense. Be sure to look into this now.
7. Back up your data to ensure compliance with record-keeping requirements
An ATO requirement is for businesses to keep detailed business records for a minimum of five years. Make sure you have a secure data back-up system. If you don’t use accounting software currently, consider starting the new year on a product that automatically does the back up for you.
8. Get on top of your books and diarise dates to review them
From now on, lock in time to update your data entry and records at least once a week. Compile as much information as you can in preparation for updating your financial records. This includes accounts payable, receivables, payroll and inventory. Identifying errors is much easier over a short time period than after 12 months’ time has passed, so perhaps review your books every two months rather than every quarter. Mistakes can be picked up sooner, potentially saving you money in the long term.
9. Keep your business house in order
Your transition to a happier financial year will be more seamless if your financials are well organised and compliant. Up to date accounting software acts like a virtual assistant by automating many aspects of this. It also gives you a comprehensive snapshot of your business that’s available at a glance at any time. With ordered paperwork, you can avoid last-minute hiccups and nasty surprises.
10. Invest time working on your business, rather than in, your business
Take the time to formulate a refreshed business strategy for FY2012/2013. It should contain everything from a SWOT analysis to competitor intelligence, a marketing plan and specific, measurable goals. These targets may be financial, such as increasing lead conversion by X per cent, reaching a revenue target at a specific time and halving operational costs. Or, they may be operational, such as expanding your product line, moving into another geographic region and upskilling staff. Consider involving team members in building the strategy to help improve their buy-in.
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