Productivity is what separates those who succeed at small business management from those who don’t. For many, it’s the difference between running your business versus your business running you.
Productivity is what separates those who succeed at small business management from those who don’t. For many, it’s the difference between running your business versus your business running you. If you think about the best employees in your office, it’s often the most productive which come to mind. While some people have a innate knack for being productive, like any skill it can be taught and improved with practice. To assist SMEs with employee productivity, here are some useful tips that you can consider.
Tip #1: Don’t be a slave to email: While many of us know the basics, it’s hard to be consistent in managing emails effectively, in order to make the most of your time. While people appreciate fast replies, it’s not expected and not always necessary. Employees should be encouraged to turn off their message notifications, therefore staying focused on the task at hand throughout the day. It has been found that checking an inbox two to four times per day, as opposed to checking every time a new email arrives, is much more efficient. While setting up company guidelines for email replies may seen trivial, it’s necessary in creating productive lines of communication and expectations as a business grows.
Tip #2: Use technology that’s right for managing your small business: When it comes to deciding on the best technology for your business, there are many paths you can take, but it’s hard to know what’s right for you. Essentially, solutions should:
- Fit within your budget.
- Give you a return on your investment.
- Provide capabilities you don’t currently have; like automation or added visibility.
- Be simple to use and offer support when needed.
- Work with your existing technology.
Finding the right solution can save teams hours in manual efforts, so it’s essential you get it right. Sourcing the right expense management software, not only decreases the hours spent on creating and improving expense claims, but also allows teams more time to sell, brainstorm, strategise or create.
Tip #3: Make room: Steven Covey, author of 7 Habits Of Highly Effective People, recommends thinking of a day as a bucket. When the bucket gets filled with sand and pebbles (emails and reactive tasks), you don’t leave room for any creative or mission critical work that should be a priority. If you wait for your bucket to become empty before including the big rocks, it won’t happen. Room needs to be made. Covey recommends identifying and prioritising the big rocks first. Then you can let the sand and pebbles fill in around them.
Innovations by Concur are helping to streamline this process, by ensuring that we take care of all the rocks, allowing you to fill up the bucket with the work that matters to you- the sand.
Tip #4: A happy office is a productive office: You will find that people are generally happier when they’re free to work how they want. The most effective small business mangers are great at setting very specific expectations, while allowing employees to freely choose how to best achieve objectives.
Sometimes, gaining the most out of employees is making sure they have time to embrace the unproductive. Encouraging staff to take their lunch breaks away from their desks and step outside for a 20-minute walk mid-afternoon can make a big difference. Effective technologies allow for more of this free time, whereby staff don’t use their downtime to complete tasks, such as managing expenses.
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