6 hacks for last-minute Christmas parties

Left your Christmas party planning to the last minute? Don't panic – these six hacks will help take your end-of-year staff party from zero to hero.

A Christmas party allows business owners to thank their employees for their loyalty and hard work and look towards a prosperous new year, as well as boosting staff morale.

Christmas parties remind your customers that their business is valued and appreciated. It is also a good way to keep front of mind and engage with customers during a period notorious for business disengagement as we approach the quieter holiday months.

There's no need to be worried if you haven't organised your Christmas party yet; tech tools can go a long way in easing the burden and reducing your preparation time:

1. Invitations

A Christmas present next to a collection of Christmas decorationsDecent invitations are essential to getting the word out about an event. Canva allows business owners to design invitations to promote events without having to hire a graphic designer.

Canva is free to use and can save business owners time and money that would be used for buying and learning how to use more complex programs, such as Photoshop. Business owners can also send invitations via email to save money on printing costs.

2. RSVPs

When business owners need to plan work events, arranging tickets is a headache. If you have large offices or interstate teams, or are looking to invite clients, consider using an online ticketing solution instead of chasing RSVPs. TryBooking is a cheap ticketing platform that charges only 30 cents per ticket for paid events, and is free for free events.

3. Data

The value of data is often underestimated around events. Online ticketing allows business owners to access data such as email addresses, which can be leveraged for marketing purposes in the future.

CRM (customer relationship management) software such as Salesforce can help to manage attendees, note dietary requirements, keep records of past interactions and allow for follow-ups with attendees post-event.

4. Food

Food can be the highlight of a social event, and therefore is important to get right.

Services like Deliveroo and UberEats offer business catering options, so food can be delivered from restaurants straight to the event, as opposed to providing inadequate food options like soggy cheese and tomato sandwiches.

5. Music

Music can make or break a party, and should be appropriate to fit the theme of the event.

Spotify offers curated playlists that can play a continuous stream of music for as long as desired. To avoid ads being played, a premium subscription is required. Currently, a three-month premium subscription can be purchased for 99 cents.

6. Other tasks

Running a business is stressful enough without the responsibility of organising an event, so an extra set of hands can be hired to help with event planning.

Community platforms like Airtasker provide a simple and quick way to find the right person for the job, for everything from organising a DJ or sorting out the drinks, to hiring someone to plan the whole event.

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