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Reference Check Form

Version 1.0 Updated 19 Mar 2018
Forms & Checklists Manage

Who can use this form?

This form can be used by all employers.


After interviewing applicants, it is recommended that you carry out appropriate reference checks to:

  •     obtain a proper assessment of the applicant’s ability to perform the position;
  •     verify the credentials supplied by the applicant; and
  •     check the applicant’s qualifications.


It is important to ensure that the referee is in a position to give you a proper assessment of the job applicant’s capabilities for the job for which he/she has applied. Preferably, the referee should also be a person who has had recent contact with the person in a working environment. The form contains a series of questions relating to:

  • the duties of the applicant’s former employment;
  • the qualifications of the applicant;
  • the applicant’s reasons for leaving the former employer;
  • the applicant’s punctuality, attitude, and work ethic; and
  • the applicant’s disciplinary record with the former employer.


There are a number of legal risks that may arise during the recruitment process, such as discrimination. Accordingly, employers need to exercise caution when recording information obtained through a reference check and then taking that information into account (eg. if a former employer says a candidate is not reliable because he/she took 'too many days off with a sick kid', this could be discriminatory). If you decide not to employ a person after receiving an unfavourable reference check, consider whether the decision might be interpreted by the applicant to be based on discriminatory grounds. If you are unsure, seek legal advice.

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